This is not something I commonly need to do because I stick to one size planner. However there are several people in the planner community that will carry multiple planners. An on the go planner could be a mini or a pocket and then you can transfer finances into a larger personal or A5 planner which is a stay at home planner. Steve emailed and asked for some help about creating one insert in multiple sizes and getting them to line up when printing. This question led me to thinking about the same insert and different formats and an easy way to do it – so I’m going to show you how!
Firstly create your insert. I am working with a mini sized template in Microsoft Publisher, so I used 0.32×0.32cm squares (the smallest square setting you can get) to get the feel of the layout and created an finance sheet that had the right proportions. If you need help with getting to that step try this blog post: Filofax: Make your own Inserts.
Now open up another document and select a different size – for this tutorial I am going to use a personal size insert. You need to select the table, copy it and paste it into the new personal sized document.
Ctrl + A (Select all) -> Ctrl + C (Copy) -> move to new document -> Ctrl + P (Paste).
Now you need to lock the aspect ratio of the table. To do that you need to go to the layout tab and select the little arrow in the bottom right hand corner of the strip (it is highlighted in red on the previous post).
Tick lock aspect ratio -> Ok.
Once you’ve done that adjust the width of the table to the size you want. In this case I did 17.1cm to match width (I’m working in landscape mode) of the personal page.
Now 0.32cm is very small and now we have a personal we can afford to make that a little bit bigger. I counted the squares and realised I had 21 – so I deleted the bottom row to have 20 in total. I like to work with 0.5cm lines so I calculated how much that would be for 20 and it was 10cm. I unlocked the aspect ratio – the reverse of the previous step and changed the height to 10cm. This will make the rows taller whilst not changing the dimensions of the table in terms of column width.
Then I simple deleted two rows to give me space for my holes and allow it to fit on the page.
I then made the writing a little bigger and I have my insert all ready to go.
To find out how to print it, check out my other post: Filofax: Printing your own Inserts.